Google Workspace

• Enforce Strong Password Policies: Passwords are the first line of defense against unauthorized access. Encourage users to create strong, unique passwords for their G Suite accounts and enforce password policies that require a minimum length, complexity, and regular password changes. Enable two-factor authentication (2FA) for an additional layer of security.
• Manage User Access: Limit the number of users with administrative access to your G Suite domain and regularly review and update their access rights. Implement the principle of least privilege, granting users only the permissions necessary to perform their job duties. Remove user accounts and access promptly for employees who no longer require them.
• Enable Data Loss Prevention (DLP): G Suite provides built-in DLP features that help prevent the unauthorized sharing of sensitive data, such as credit card numbers, social security numbers, and confidential documents. Configure DLP rules to scan and block sensitive information from being shared or leaked outside of your organization.
• Set Up Email Security: Email is a common attack vector for cybercriminals. Configure email security settings in G Suite to prevent spam, phishing, and malware attacks. Enable advanced threat protection (ATP) to scan attachments and links for malicious content and block or quarantine suspicious emails.
• Monitor and Audit Activity: Regularly review and analyze audit logs and activity reports provided by G Suite. Set up alerts for suspicious activities, such as failed login attempts, unusual logins, and data sharing outside of the organization. Monitor for signs of data exfiltration or unauthorized access and respond promptly to any security incidents.
• Control Third-Party Apps: Be cautious about granting access to third-party apps that integrate with G Suite. Only allow trusted apps and review their permissions carefully. Regularly review and revoke access for unused or unnecessary apps to reduce the risk of data exposure.
• Encrypt Data in Transit and at Rest: G Suite automatically encrypts data in transit using Transport Layer Security (TLS) when transferring data between Google servers and between Google and G Suite users. Additionally, G Suite provides options to encrypt data at rest in Google Drive and Google Vault using customer-managed encryption keys (CMEK) for an extra layer of security.
• Educate Users: Security awareness training is crucial for all G Suite users. Educate users about common security threats, such as phishing, malware, and social engineering attacks, and provide guidance on how to identify and report suspicious activities. Encourage users to report any security concerns promptly.
• Regularly Update and Patch: Keep G Suite and all associated software and applications up to date with the latest security patches and updates. Regularly review and apply security configurations and settings to ensure optimal security.
• Back Up Data: Implement a regular backup strategy for critical data stored in G Suite, including Gmail, Google Drive, and Google Vault. Backups help protect against accidental data loss, data corruption, and ransomware attacks.